Owner money, right to the cent

The owner statement your accountant stops fixing by hand.

For property managers whose PMS gets owner money almost right: per-owner ledgers, splits that respect dates, disbursement with a paid-and-receipted trail, and statements that match the 1099.

Right to the cent, built alongside the PMS you keep.

The situation

Your PMS handles the reservations fine. It is the money it gets almost right. The owner statement that never quite matches what the owner is actually owed. The year-end totals that will not reconcile with the 1099. The split your management agreements actually specify, which is not one of the splits the software supports. So your accountant fixes it by hand every month, and by now the by-hand fix is load-bearing: the statements are only right because one person makes them right.

Owner money is not revenue. It is someone else's money passing through your books, and it has to stay its own number at every step, from the booking that brought it in to the disbursement that pays it out. When it gets blended with your own operating money, the failure does not look dramatic at first. It looks like a statement that is slightly short, an owner asking why, and a month of unpaid detective work. In jurisdictions with trust-account rules, it looks like a licensing problem.

And it compounds as the agreements get specific. A share that changes at the start of high season. A realtor who takes a cut on some properties and not others. Expenses that belong on the owner's side of the split and expenses that belong on yours. Short-term and long-term lets in one portfolio, each with its own statement logic. The software was built for the average agreement, and none of yours are average anymore.

What we build

The owner-money layer your PMS was never going to get right, built to your actual agreements.

01

Per-property, per-owner ledgers. Every booking and every expense posts to the property it belongs to, and the owner's portion stays its own number from the first entry.

02

Splits that respect time. Owner, management company, and any third party, divided by the percentage in force on each transaction's own date, so a mid-period change never mis-splits the months before it.

03

Owner statements that reconcile. Generated in the format each owner is owed, with year-end totals that match the 1099, so January stops being a manual rebuild.

04

Disbursement with a trail. Payouts and expenses marked paid with a date, a reference, the amount, and the receipt, recorded against the item rather than living in someone's memory.

05

Statements that match the money that actually moved. We check the ledger against what the channel actually paid you, surface the mismatches, and repair them, including channel deductions like Airbnb Resolution Payments that should never reach the owner split. This is shipped code, running in production, not a promise.

06

Bank and three-way reconciliation, where your jurisdiction requires it. Built to the rules your accountant confirms, with the discrepancies surfaced instead of buried.

07

Live owner access, where the numbers are the work. Every serious tool ships an owner portal now, so the portal itself is table stakes. The work is the numbers behind it: your splits, your exemptions, your date-in-force changes, correct to the cent. Owners open their own read-only view any time, scoped to their own properties, under your brand.

It runs alongside the PMS you keep. The reservations stay where they are, and the money layer becomes correct by construction instead of correct by heroics.

Why not the PMS owner module or a subscription product

The owner module in your PMS was built for the average agreement, and the reason your accountant is involved every month is that yours stopped being average. Mid-period share changes, a third party's cut on part of the portfolio, owner-side versus operator-side expense rules: that is where the modules run out.

The subscription products are a different argument, and an honest one. They are real and genuinely capable, with rule engines, custom formulas, and date-scoped commission. If you are on a PMS they support and your money moves on US rails, they will likely handle your statement math, and we will tell you so on the first call rather than sell you a build you do not need. We are for the cases they do not reach: a self-built or unsupported stack, a vendor who needs this inside their own product, a ledger that is not QuickBooks Online, money moving outside US banking rails, and the operator who wants to own the logic and the data rather than rent them. In those cases we build it as code you own, correct to the cent, with the statements as the output.

The third alternative is switching PMS altogether. Vertical platforms like Track and Escapia bundle trust accounting and an owner portal natively, and for close-to-average agreements that bundle wins on price. What it costs is the dependency this page exists to remove: the financial layer ends up locked inside the new platform, the history arrives as read-only archives, and the parts specific to you — the date-in-force splits, the third party's cut on part of the portfolio, the ledger that is not QuickBooks, the money outside US rails — still do not fit, because the bundle is built for the average agreement. If yours are average and staying that way, a migration may honestly be your cheaper path, and finding that out is what the free fit call is for.

How the build goes

01

Show us the statement that never quite comes out right, and the management agreement behind it.

Free fit call. If a custom build is not the right answer for your situation, we will tell you on the first call, and you will not need us.

02

A $2K discovery, one week.

We connect to your real data and your agreements, confirm how the money actually behaves, and hand you a firm fixed quote. Credited in full toward the sprint if you proceed.

03

A working prototype in two weeks.

One real month through per-owner ledgers built to your agreements, checked against numbers you know to be true.

04

The decision point.

If the numbers match the money that actually moved and you trust them, we build out the full statement engine, the disbursement trail, and the owner view. Fixed scope, fixed price, your code.

Proof

We built the trust accounting of Vacation Rental Connect: per-property ledgers, owner, management, and realtor splits applied by the percentage in force on each transaction's date, owner statements, an auditable payment trail, and a tokenized read-only owner view, in production for fourteen years and live today. It also runs a live Guesty integration with booking-level payout reconciliation: each booking recomputed, mismatches surfaced and repaired, and Airbnb Resolution Payments separated so damage money never reaches the owner split. A forward section shows upcoming bookings with the split already applied.

Owner Money, Right to the Cent

Questions operators ask about trust accounting

Trust accounting is the practice of tracking money that belongs to someone else, owner funds, deposits, and collected taxes, separately from the operator's own money at every step, so that what is owed to each party is always its own verifiable number. In many US states and several other jurisdictions it is a legal requirement for property managers holding client funds, with licensing consequences for getting it wrong.

The same discipline applied to collected taxes

Show us the statement that never quite comes out right. We will show you the same month produced correctly, in two weeks, on your real numbers.

Free call focused on your operation or your platform, not a generic pitch. If a custom build is not the right answer for your situation, we will say so.